MS Exchange Archive

• Do you have to deal with user frustration at the “arbitrary” quota limits used to constrain the growth of Exchange message stores?
• From an operational standpoint, do you worry about the impact on patient services of serious Exchange outages caused by the failure of over-burdened servers and exacerbated by increasingly lengthy restore timescales?
• From a budgetary standpoint, are you concerned that the cost to deliver an Exchange service is spiralling out of control?
• And from a legal perspective, are you concerned that the lack of an email records management solution is exposing you to compliance-driven litigation?

If you answered ‘yes’ to any of these questions, you need to read on to find the solution to your problems.

Designed from the outset to be installed and configured within a single day, the Archiving Appliance applies administrator-defined (and optionally user-defined) policies to automatically migrate older email from Exchange into an archive repository in a manner that is completely transparent to email users. The Fujitsu Services Archiving Appliance comprises a server and a network attached storage appliance with pre-integrated software from archiving specialist, KVS plc. There is no user training required.

As a leading supplier of Microsoft Exchange email systems, Fujitsu Services and KVS are committed to remaining at the forefront of messaging systems innovation. Working closely with our customers, we have identified and integrated leading technologies to help our customers stay ahead of the significant and disruptive changes that place increasing strain on Exchange email systems.

What will the Archiving Appliance do for my organisation?

• Storage shrinkage of the Exchange message store. A 90-day archiving policy will typically reduce the size of Exchange by 60-70%, taking the pressure of storage and increasing system reliability.
• Exchange back-up/restore windows are reduced. The restore window is a typical limitation on Exchange storage growth. It defines the period of loss of service in the event of failure. Use of the Archiving Appliance allows the Exchange message store to be limited and hence enables a reduction in the restoration window.
• PST elimination. The Exchange storage problem is often transferred to PST files on network file servers, where it can be a very expensive solution. The Archiving Appliance saves money by space compression (approximately 50-60%) as PSTs are migrated into the archive.
• Enabling the “Unlimited User Mailbox”. The Archiving Appliance enables email administrators to tightly manage Exchange growth via mailbox quotas, whilst completely eliminating the drawbacks of quotas for users, who now enjoy an “unlimited” storage facility into which valuable information is automatically and transparently archived. Sophisticated search facilities allow direct user access to, and recall of, all archived material (including supporting searches into email attachments).
• Legacy email migration to Exchange. Many healthcare trusts are seeking to consolidate their messaging systems around Exchange by migrating email held within legacy systems (e.g Lotus cc:Mail, Novell Groupwise). Fujitsu Services provides tools to load legacy email directly into the archive rather than into Exchange, which can focus entirely on handling new messaging traffic. Users now have a single view of all of their information: new messages received through Exchange, older messages archived from Exchange in future, and their historic e-mail from the legacy system.
• Exchange 2000 migration & consolidation. Most Exchange users are now planning a migration from Exchange 5.5 to Exchange 2000. They are seeking to exploit dramatic improvements in scalability in order to reduce operational costs, by collapsing servers and consolidating storage onto a SAN. During the migration, the Archiving Appliance adds value by reducing the size of the store to be migrated.
• Enabling legal compliance with information retention rules. In the healthcare sector, the regulatory authority imposes a legal mandate to retain all documentation including that captured within e-mail. Often, this is achieved by printing and archiving paper at significant cost. The Archiving Appliance offers an electronic solution to this issue, known as journaling, which can be implemented alongside normal user mailbox archiving to capture the required messages. The Archiving Appliance also provides auditors with a sophisticated search application to quickly identify required messages.

KVS Enterprise Vault ... e-mail archiving solution [MS Word, 1.9MB]