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Updated: 23-October-2006 |
Using MS Outlook automatic formatting you can highlight items that meet different conditions. For example, you could use automatic formatting to colorize messages sent only to you in blue, messages cc'd to you in green, and messages sent to you and cc'd to others in red. See Navigating the Outlook Interface for details.
But there are no simple ways to colorize ingoing messages based on SMTP mail headers. Consider the following scenario: your company runs Exchange 2000/2003 server and some anti-spam software that can assign the spam score to each ingoing message. The SMTP header like "X-SpamLevel: ***" is added to each incoming message. You are using Outlook 2000/XP/2003 and wish to colorize the messages in your Inbox based on their spam score.
HeaderToCategory for Exchange 2000/2003 application converts all SMTP mail headers to categories for each incoming message. That allows user easily create rules to differentiate important e-mails automatically using multiple colors and fonts based on e-mail header information.
The application is an Exchange store event sink.
Benefits
Installation
On your Exchange 2000 Server computer:
1. Create a new mail-enabled user account and make sure it's mailbox alias is HCTEST
2. Select (or create) user account that is a member of the local Administrators, Domain Admins,
Domain Users and Exchange Domain Servers security groups.
That account must have full permissions on the mailbox store. Open ESM (Exchange System Manager)
and drill down to the mailbox store in question. Now open the properties and select the Security tab. Add your account and allow full control.
See also these MS articles:
Exchange 2000 Permissions Required to Configure an Event Sink
How to Get Service Account Access to All Mailboxes in Exchange 2000
How to Assign Service Account Access to All Mailboxes in Exchange Server 2003
3. Log on as that user.
4. Create C:\Program Files\HeaderToCategory\ directory.
5. Download HeaderToCategory-Demo.zip archive file to C:\Program Files\HeaderToCategory\ directory and extract all files.
6. Run C:\Program Files\HeaderToCategory\HeaderToCategorySetup.exe
7. Check Install COM+ object checkbox. Place the #2 account name (using <domain>\<account> syntax) and password in the appropriate
fields. Click CHANGE button.
8. Select in the second list the HCTEST mailbox and check Register in the following
Mailboxes checkbox. Click CHANGE button. (THIS DEMO VERSION SHOWS ONLY *TEST* MAILBOXES - see
"About this demo version" below.) HCTEST mailbox will be placed in the third listbox.
9. Click Exit button.
Testing
1. Using Outlook, open HCTEST mailbox and navigate to Inbox folder. Open View menu. Select Current View > Customize Current View... Click Fields... button. Select All mail fields from the list on bottom left corner of the form. Select Categories field in the Available fields: list and press Add button. Click OK button to close Show Fields window. Click OK button to close View Summary window.
2. Open any SMTP/POP3 e-mail client (for example, Outlook Express) and send a message to HCTEST@yourdomain.com
3. Make sure the message you just sent exists in the Inbox folder of your Outlook and its Categories column is filled. Open that message, Click View > Options... > Categories...
Note you can see all SMTP envelope headers as Categories. Now you can try to create a rule based on these Categories.
I have tested HeaderToCategory with Outlook 2002 and Exchange 2000 SP1/SP2/SP3 on MS Windows 2000 Advanced server.
It also can run with Exchange 2003 server on Windows 2003.
Uninstallation
1. Start C:\Program Files\HeaderToCategory\HeaderToCategorySetup.exe
2. Select all strings in the third listbox and mark Unregister from the following mailboxes
checkbox.
3. Mark Uninstall COM+ object checkbox.
4. Press CHANGE button. After uninstallation is complete, press Exit button.
About this demo version.
HeaderToCategory demo version works only for mailboxes whose names include "TEST".
Examples:
HeaderToCategory1TEST
TEST2HeaderToCategory
Other mailboxes are unavailable. Also you can not register this demo version for all maiboxes at
once (store-wide). Full product version has no limitations.
F.A.Q.
Q. If I manage to apply HeaderToCategory to the whole Information Store, is HeaderToCategory then automatically applied to future users and mailboxes that are created?
A. Definitely yes.
Q. I am about to purchase this product but I wondering regarding updates/patches. What are the policies regarding updates? Do you provide them freely or as a purchase?
A. As a registered user, you will get free updates for one year from the date of purchase.
Once the new version is ready, this information will be e-mailed to all registered users. We will send updates via e-mail to those who request them.
Q.
I have already ordered your software and want to view data relating to my order.
A.
Just visit our Customer Care Center.
Prices
Licensing policy: the product is licensed on a per-Exchange server basis.
| Number of licenses | Individual price | |
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| 1-2 | USD 150 | ORDER | ||
| 3-4 | USD 120 | |||
| From 5 | USD 90 | |||
| Site license (including the source code) | USD 3000 | ORDER | ||
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Feel free to send me your comments and criticism.
Thank you,
Victor Ivanidze,
software developer.
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