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Challenges & Goals
Public Folders were introduced by Microsoft as the next step in collaboration for information sharing. Public Folders were a quantum leap over basic file sharing and users embraced it. The ease of organizing information and depositing content through email has created environments with tens of thousands, and in some cases, hundreds of thousands of public folders.
The challenge is in trying to manage an public folder environment where server counts, back up times, and network bandwidth for replicas is increasing without boundaries. The goal is to manage the Public Folder environment and bring it back under control by assessing and retiring stale content.
The StealthAUDIT Advantage
StealthAUDIT for Public Folders is a revolutionary step forward in managing the public folder growth that is all too common today. We’ve searched far and wide as have many of our customers and know of no other software application offering such advances in public folder management. With the creation of StealthAUDIT Action Modules, administrators now for the first time involve the users responsible for the data in managing their own information resources. While Public Folders are the use case here for our Action Modules, keep in mind these can applied in nearly any scenario where feedback from the users is required.
Key Features and Benefits
The StealthAUDIT Public Folder solution set contains key features and provides extensive benefits.
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- Our Public Folder solution set will immediately provide key statistics regarding your Public Folder infrastructure, the total public folder count, the size of these public folders, and what replicas are consuming network resources.
- The ability to identify the Most Probable Owner of each Public Folder produces reliable results for who can truly make decisions about the content within each Public Folder.
- StealthAUDIT's SendMail Action Module will automatically send a single, personalized email to each public folder owner enabling access to a Survey regarding the content they own.
- StealthAUDIT's Survey Action Module provides a customized survey for each Public Folder owner to answer questions regarding the validity of the content they own.
- Survey results are automatically fed directly into the Public Folder Action module where changes to and remediation of Public Folders and their content take place.
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The benefits of the StealthAUDIT Public Folder solution set are:
- Track public folder growth over time as well as understand the total costs associated with the environment.
- Determine true content owners through the only solution capable of identifying the "Most Probable Owner" of a Public Folder.
- Communicate efficiently and effectively with audiences of all sizes.
- Obtain authoritative feedback regarding what can be done with each user's content.
- Automatically act on decisions about stale content to quickly and safely reduce the size of the Public Folder infrastructure.
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Solution Sets 
